How to Put Together a Presentation Binder

The thought of giving a business presentation strikes fear into many hearts, but it doesn’t have to. A well-prepared presentation starts with written material and illustrations in a business binder, which forms the basis of the oral portion.

Define the Purpose of the Presentation

The first step to preparing a presentation is to define its purpose. Are you proposing a new project, reporting on a completed one, or simply presenting updated information about trends and issues? The information needed for each purpose is different, and the tone of the presentation will vary as well.

Gather and Organize Information

Once you have defined the purpose, gather and organize the necessary information. If you are presenting a proposal for a new project you want to be persuasive; you are asking management to accept and implement your ideas. Obviously you need to describe the project in detail; you should also demonstrate why it is necessary or important, provide estimates of costs vs. benefits or profits, state the goals of the project, give a time line for it, and list the people or departments that will be involved.

When reporting on a finished project, start with a brief overview of what was done and the goals, then discuss the goals individually. Was the goal met? If not, why not? What, if any, unexpected problems or obstacles arose? What, if any, unexpected benefits accrued? Did the overall project meet its budget and schedule as originally proposed? If not, why not? Be sure to provide as much hard data and statistics as possible. Finally, make recommendations for future similar projects: what can be done better next time, what pitfalls should be avoided.

Presenting information on new trends and issues can be the most difficult. If you have been asked to come up with answers to specific questions, make sure you address them directly. If you are gathering information from news media or the internet, be sure to carefully document and cite your sources.

Prepare Charts, Graphs, Illustrations

Much statistical information is easily and effectively presented in a chart, graph or table. The challenge is to come up with just the right format. As with the whole presentation, it helps to define the purpose of each illustration. For example, comparing each quarter’s sales figures for the current and the previous year can be done with a bar graph. For each quarter, perhaps a blue bar for the current year and a yellow bar for the previous year. If a project goal was to increase sales by a certain percentage, that can be noted on or above the current-year bar. An overall project budget can be shown in a pie chart. Software programs such as Excel and PowerPoint have features which make it easy to create graphs and charts.

Write the Text

Next, write a few sentences explaining the data in each graph or chart, and paragraphs summarizing the main points of the presentation. Keep it brief and to-the-point; numbered or bullet-point lists are good. You will fill in most of the details in your oral presentation. Leave blank spaces for note-taking.

Assemble In A Binder

Finally, print out hard copies of your text and illustrations and assemble them in a presentation binder. A loose-leaf ring binder with acetate page protectors can hold a great number of pages, and has the advantage that more information can easily be added later if necessary. Keep one copy for yourself and prepare copies for everyone who will be hearing your presentation.

Once your binders are prepared, you can give your presentation with confidence!

How cloud computing can benefit a small business

Cloud computing can benefit small businesses in a number of ways.

First, it can save time and money. By using the cloud, businesses can access important files and applications from any device with an internet connection. This eliminates the need to purchase and maintain expensive hardware and software. Additionally, businesses can take advantage of cloud-based services that are offered by virtualization solution providers, at a fraction of the cost of traditional on-premises solutions.
Second, cloud computing can help businesses be more productive. By moving business applications to the cloud, employees can work from anywhere, at any time. This increases flexibility and allows employees to be more productive outside of the office. In addition, many cloud-based applications include features that improve collaboration and communication among team members.
Finally, cloud computing can help businesses save money. By moving to the cloud, businesses can reduce or eliminate the need for on-premises hardware and software. In addition, businesses can take advantage of cloud-based services that are offered at a fraction of the cost of traditional on-premises solutions. For example, a business could use a cloud-based messaging service instead of investing in an expensive email server.

There are many solution providers that offer cloud-based services specifically designed for small businesses. For example, Microsoft offers a comprehensive suite of cloud-based services known as Office 365. This suite includes cloud-based versions of the popular Microsoft Office applications, as well as a host of other features that can help small businesses run more efficiently.

Small businesses that are looking to take advantage of cloud computing should carefully evaluate their needs and select a provider that offers the right combination of services and features. By doing so, they can improve efficiency, communication, and collaboration while saving money in the process.

Cloud computing is quickly becoming a must-have technology for small businesses. It offers several benefits, including increased flexibility, productivity and savings. If you are looking for a way to improve your business’ efficiency, the cloud may be just what you need.

PowerPoint Presentation Slides

PowerPoint presentation slides are an essential approach for business presentations. Microsoft PowerPoint presentation slides include different sorts of info in the form of words and images. It really is vital that you pay attention to how the slides look since they drastically influence the interest of the audience.

A crucial aspect to think about when producing Microsoft PowerPoint presentation slides is how to make use of the existing room effectively. A prevalent error among presenters is placing too much emphasis on the types of illustrations or photos and consequently taking for granted the arrangement of these photos to create a useful presentation. Every detail contained in your Microsoft PowerPoint presentation slides should be connected to the presentation’s theme.

Be certain that all text and illustrations or photos do not distract the target audience from the message you wish to convey. The slides should be properly organized since this could influence the slideshow’s efficacy. A variety of presenters take advantage of features such as images as a way to develop a very good effect for viewers. On the other hand, it is vital that that the illustrations or photos are useful; otherwise, the attempt would probably turn out to be disappointing and superfluous. It is also key that the subject of the slideshow is conveyed clearly. In several instances, presenters apply excessive animation that distracts the crowd. Images must be intended to show up in the appropriate moment, especially when a crucial point is being emphasized by the presenter.

Transition of Microsoft PowerPoint presentation slides must be coherent, but not numerous. A presentation seems far more effectual when slide transitions are well accomplished. Additionally, it can make it easier for your crowd to concentrate on. As a way to correctly make use of custom made animation applications, one must opt for images which are in connection to the fundamental ideas in the PowerPoint presentation in general.

As soon as you begin to create Microsoft PowerPoint-presentation slides, you must take note of the target audience. This will make it much easier for you to generate a slide show that may gratify, and even go beyond, the audience’s expectation. Apply a text font that is uniform all throughout, readable, and appropriate. Avoid giving viewers a difficult time examining what’s in your PowerPoint presentation slides. The main objective of employing the Microsoft PowerPoint application is to lead and reinforce the presenter’s spoken words. Make use of a reasonable quantity slides that are also organized to keep the audience’s interest.