How to Put Together a Presentation Binder

The thought of giving a business presentation strikes fear into many hearts, but it doesn’t have to. A well-prepared presentation starts with written material and illustrations in a business binder, which forms the basis of the oral portion.

Define the Purpose of the Presentation

The first step to preparing a presentation is to define its purpose. Are you proposing a new project, reporting on a completed one, or simply presenting updated information about trends and issues? The information needed for each purpose is different, and the tone of the presentation will vary as well.

Gather and Organize Information

Once you have defined the purpose, gather and organize the necessary information. If you are presenting a proposal for a new project you want to be persuasive; you are asking management to accept and implement your ideas. Obviously you need to describe the project in detail; you should also demonstrate why it is necessary or important, provide estimates of costs vs. benefits or profits, state the goals of the project, give a time line for it, and list the people or departments that will be involved.

When reporting on a finished project, start with a brief overview of what was done and the goals, then discuss the goals individually. Was the goal met? If not, why not? What, if any, unexpected problems or obstacles arose? What, if any, unexpected benefits accrued? Did the overall project meet its budget and schedule as originally proposed? If not, why not? Be sure to provide as much hard data and statistics as possible. Finally, make recommendations for future similar projects: what can be done better next time, what pitfalls should be avoided.

Presenting information on new trends and issues can be the most difficult. If you have been asked to come up with answers to specific questions, make sure you address them directly. If you are gathering information from news media or the internet, be sure to carefully document and cite your sources.

Prepare Charts, Graphs, Illustrations

Much statistical information is easily and effectively presented in a chart, graph or table. The challenge is to come up with just the right format. As with the whole presentation, it helps to define the purpose of each illustration. For example, comparing each quarter’s sales figures for the current and the previous year can be done with a bar graph. For each quarter, perhaps a blue bar for the current year and a yellow bar for the previous year. If a project goal was to increase sales by a certain percentage, that can be noted on or above the current-year bar. An overall project budget can be shown in a pie chart. Software programs such as Excel and PowerPoint have features which make it easy to create graphs and charts.

Write the Text

Next, write a few sentences explaining the data in each graph or chart, and paragraphs summarizing the main points of the presentation. Keep it brief and to-the-point; numbered or bullet-point lists are good. You will fill in most of the details in your oral presentation. Leave blank spaces for note-taking.

Assemble In A Binder

Finally, print out hard copies of your text and illustrations and assemble them in a presentation binder. A loose-leaf ring binder with acetate page protectors can hold a great number of pages, and has the advantage that more information can easily be added later if necessary. Keep one copy for yourself and prepare copies for everyone who will be hearing your presentation.

Once your binders are prepared, you can give your presentation with confidence!

Tips For Putting Together A Custom Presentation Folder

If you have a large business presentation coming up then one thing you will have to think about is the materials that you plan to present to those in attendance along with the actual speech or lecture that you are going to give. This is due to the fact that oftentimes you will have better luck at catching their attention if you have a custom presentation folder that you can hand out to those in attendance. This is also helpful as it offers them something to take home with them that will remind them of your lecture or your product.

Before you can actually start to make use of the custom presentation folder you need to spend some time putting it together. This task is just a bit more however than finding someone that can do color copy printing, as you actually have to have a composite folder to use as a template before you are at the point of worrying about a copy company. The following tips will help you craft a custom presentation folder out of thin air that you can rest assured will sell.

The first thing you need to consider is if you are going to use PowerPoint in your presentation, because oftentimes placing these inside of the presentation folder creates an easy way for the audience to follow along with you. In addition, it can be helpful to them later if they want to reference a point that you made offering a complete follow-up to your presentation. Therefore, it is something that you may want to consider if you have not because the cohesive effect it has on your presentation is virtually unmatchable by anything else.

The second thing that needs to go in your folder are any promotional items that you have about the product, service, or idea you are presenting to the crowd. After all, there is a reason that you are in front of the crowd presenting them an idea, so make sure that they not only hear about it but that they can read about it later on. Any ad campaigns, product specs, product details, or anything else that might offer an in-depth look at the product should be placed inside of the custom presentation folder for the participant to reference later on their own time. You never know what will be the final decision changer for them so make sure you offer them plenty of reasons to choose you.

Finally, after you have compiled all of this make sure that your custom presentation folder contains your contact details or at least the contact details of the company that you represent. This will enable others to get in touch with you later if they have any questions. Once you organize this material then you are left with finding a color copy printing service, and with the many that are available online now this should actually turn out to be the easiest step.

How to Deal With Past Emotional Baggage So It Doesn’t Ruin Your Present Relationship

How do you deal with past emotional baggage so it doesn’t ruin your present relationship? Here are five essential steps you must take:

1. Identify your issues. You can’t deal with something, if you don’t know what it is. Analyze your childhood and other significant relationships. What has happened in each of those that have left you with hurts, wounds, and scars? What roles did you play in those relationships and what patterns can you identify that are reoccurring? Once you know how you have been impacted by prior relationships, you can see which issues have the potential to affect your current ones.

2. Identify your triggers. One of the hallmarks of past emotional baggage is that it is riddled with triggers. A trigger is something that reminds you of the past, thereby bringing up the old feelings, memories, and reactions. If your prior partner cheated on you, a trigger might be his talking to another woman at a party or walking away from you to talk on his cell. These triggers would cause you to feel distrustful and suspicious.

3. Identify your reactions. Once you recognize that you have triggers, you can then identify your reaction to them. What do you do when you feel distrustful, suspicious, neglected, pressured, controlled, or mistreated? Past baggage often results in emotional reactivity which is often an over-reaction to current circumstances. When you know how you react to things that trigger your past baggage, you can begin to change them.

4. Identify your reality. Even when you know you are reacting to the past, the feelings can be so intense that it can be hard to react differently. Force yourself to identify your current reality. Do you have evidence your current partner is unfaithful? If not, then recognize that truth. Use your mind to counter the thoughts and feelings that aren’t reality today.

5. Identify your new behavior. Once you have done all these things, you can then choose how you want to act. It is okay to share your feelings with your partner, as long as you own them as a part of your past that you are working through. This helps your partner to understand who you are without feeling that you are blaming or accusing. Choose how you want to act and do the necessary work on yourself until that behavior becomes your new normal.